Adding Google Apps to your Outlook on a PC

To setup your google apps email account on your Outlook in a Windows enviroment, you will need to follow the following steps:

Open Outlook

Click the “File” tab and then “+ add account” under account information. If this the first time you are opening Outlook, it will automatically take you to the “Add Account” screen.

Add New Account
Select the “Manually configure server settings or additional server types” checkbox.
Click “Next”


Now Select “Pop or IMAP” then click “Next”


Internet Email Settings:
In the User Information section
Enter the name provided for the email account in the “Your Name” field
Enter the email address in the “Email Address” field

Server Information Settings:
In the Account Type dropdown menu, select “IMAP”
Enter the incoming mail server as “”
Enter the outgoing mail server as “”
In the ‘User Name’ field, enter the full email address entered in the “Email Address” field


Once done, click on “More Settings” then click on the “Outgoing Server” Tab
Make sure that “My outgoing server (SMTP) requires authenticatio”‘ is ticked
The radio button “Use same settings as my incoming mail server” should also be selected


Then click on the the Advanced tab
Set Incoming server (IMAP): to 993, and use SSL encryption
Set Outgoing server (SMTP): to 465 or 587, and use SSL encryption


Then Click OK, Next and Finish. Once you click on Finish, Outlook will carry out a test email to confirm that all the settings are correct.

For assistance or to book a service call, contact us on 02 8004 0414.


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